Automated Schools Will Do More Than Simplify Attendance Taking

August 10, 2020 • April Miller

Automation is a growing industry that is rapidly catching on. The education sector is using various automated programs to optimize systems and classes. 

Automation is the process of mechanically or digitally completing tasks with little to no human assistance. It saves time and accomplishes the recurring tasks that staff does not need to focus on, allowing more time for other responsibilities. 

Attendance is perhaps one of the more common starting places for automation. When this is automated, you save time and avoid inaccuracies, as the system does it all for you. This digital way shows you organized visuals of daily and semester attendance by student and class. 

However, attendance automation is just the beginning. Automated systems include artificial intelligence (AI) that can improve or personalize things like reading and streamline your school. No matter how simple the tasks seem, automation can regulate and optimize various responsibilities, from administration to learning to safety. 

Administration

Administration departments entail a great deal of paperwork, communication and processes. These responsibilities include things like course registration, student enrollment, generating shortlists of candidates and creating certificates. 

With automation, these processes take less time and configuring. All staff needs to do is input, retrieve and monitor information.

For example, course registration is a time-consuming feat without automation. If you were to manually configure each student’s schedule, it would take days, if not weeks. With automation, these tasks happen instantly.

Workflow

The workflow of requests, documents and paperwork that happens behind the scenes can also be time-consuming. When sending forms back and forth, communication and information can get lost and errors start to occur. Something that should take a few minutes could easily turn into several hours, such as student registration forms, transportation, maintenance, PTO, vacation and sick days. With paper, these processes take longer than necessary. However, going paperless is only the first step. 

Your workplace will need to have systems that automatically turn submitted applications into rejected or approved ones. Automation that allows a parent to complete a form online, send it to the necessary offices and receive it back instantly saves time and money. 

Maintenance and transportation requests require allocated funds and consideration. When there’s an automated log, the system can process and format approval appropriately. 

To avoid forms going back and forth, like approval for time off, automation is the clear solution. 

Teachers

Teachers have many responsibilities, like scheduling classes, grading assignments and managing attendance. Their most important task, however, is educating. When working with automation, it is important to invest in the most productive options. 

Attendance is a common place to start for automation. Programs count students and can even notify parents of their child’s absences. For instance, many schools are standardizing radiofrequency identification (RFID) cards to identify and record when the chip scans into the school. 

Beyond this, though, class scheduling and grading assignments can take excessive amounts of time. Automation can optimize these processes, too. Using grading programs for tests or online software, like Google Docs, can keep the back-and-forth digital and fast. 

Learning

The most important role of a teacher can benefit from automation, too. The learning environment is the center of the education industry. Helping students receive the best education they can is crucial. 

E-learning, or online classes, is growing with every new school year. Some schools are even entirely online. Whether they are instructor-led, virtual classrooms or self-paced, e-learning provides an accessible alternative to standard education. 

Because of the virtual element of e-learning, students in various geographic locations can opt for this form of education. 

AI is constantly transforming industries and taking on jobs and responsibilities, and education is no different. It gives learning in the classroom a new and improved look.

Safety

One of the most widespread discussions regarding schools is safety. There are major and minor automated updates that can drastically improve communication.

Things like background checks, security cameras or more guards are all concrete steps to take to formally increase safety precautions. 

However, something like an automated SMS and email system can help communicate with students and parents alike. With any issue, from weather to intruders, these automated systems can send out an immediate text with status updates on the situation. 

If students do not have access to their phones during a situation, this system may provide parents or contacts with information or assurance on the matter. 

The Future of Education

Automation is critical for the education industry for many reasons. It boosts existing resources as well as efficiency and productivity within the workplace. It may also improve job enjoyment with more time to complete tasks. 

Within the classroom, too, the effects show themselves in students’ work. By automating classrooms, education can shift its focus from large-scale to individual learning. This new focus helps better cater to each student’s needs to help them thrive within their environment. 

In the future, automation will hopefully help provide more access to education globally, as well as more efficiency behind the scenes. 

Progress is constant. With innovations like these, optimizing education becomes easier than ever.

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